On 3 October, the visit.brussels Film Commission, Screen Flanders and Wallimage Tournages will be hosting the second edition of the Film Partnership Forum. During this afternoon event, experts will share their practical knowledge of production and authorisation procedures, with a strong focus on collaboration and efficiency on the ground.
Film Partnership Forum 2025
Our aim
Our ambition is to strengthen ties between the audiovisual sector and government institutions by highlighting the advantages of opening up to film shoots: promoting locations, increasing visibility and generating positive economic benefits for hotels, restaurants and local service providers involved in production.
We also aim to:
facilitate the authorisation process,
share good practices,
and encourage efficient and sustainable partnerships.
Why?
Thanks to the success of Belgium's Tax Shelter scheme, regional economic funds and the involvement of film offices, Belgium is attracting more and more international productions. As a result, many institutions, both public and private are experiencing an increase in filming requests.
Obtaining the necessary authorisations can be complex. It requires careful coordination, planning and collaboration between multiple departments. Whether it's a court, hospital, heritage site, prison, port or public transport system, each shoot has specific safety and logistical requirements.
Against this backdrop, having a central point of contact within the institution is a key advantage: it facilitates communication, speeds up exchanges and harmonises decisions between the parties involved.
Who is this day for?
This day is aimed in particular at employees of (government) agencies who regularly deal with filming requests: ministerial departments, natural sites, transport operators, heritage sites, hospitals, prisons, cities, communes, police services, film offices, etc.
Whether you are already familiar with film shoots or still unsure about hosting audiovisual productions, you can expect a wealth of presentations, real-life case studies, inspiring speakers and countless opportunities for discussion.
Practical info
Speakers will present in their native language (Dutch or French). No simultaneous translation will be provided. Each presentation will be followed by a question-and-answer session.
3 October 2025, from 14:00 to 17:00
BIP Meeting Centre, 2-4 rue Royale, 1000 Brussels.
Programme
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13:30: Reception of participants and welcome coffee
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14:00: Programme overview + introduction by the visit.brussels Film Commission, Screen Flanders and Wallimage Tournages
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14:15 – 15:15: Mobility case study presented by the SNCB and the STIB + Q&A.
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15:15 – 15:30: Coffee break
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15:30 – 16:15: Advertising case study – From idea to impact advertising in public spaces + Q&A
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16:15 – 17:00: Case study on safety during filming in Antwerp + Q&A
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17:00 – 18:00: Networking event with reception
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Presentation no 1 - Mobility
Helping cinema stay on track: the SNCB opens its doors to film crews.
How does SNCB accommodate film shoots, TV series, adverts or student projects on its premises and vehicles? Through our approach — reading scripts, internal approval, logistical coordination and on-site support — we ensure that every project runs safely, without impacting rail traffic.
Speakers
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Joana Stassin -Communication Officer, Media & Corporate Communication
Joana has been working at the SNCB since 2013 and has been in charge of filming permits within the Communications Department since 2020. She coordinates requests related to audiovisual productions on rail network property and ensures that filming takes place in a professional, safe environment that respects rail operations.
Language: FR -
Jolien Schelfhout- Communication Officer, Media & Corporate Communication
Jolien has been working at SNCB since 2012. In 2017, she joined the Corporate Communications department as Public Affairs Officer and, in 2022, she joined the Media & Corporate Communications team. She is responsible for coordinating film shoots on SNCB premises and property.
Language: NL
Filming on the STIB network, yes, but how?
The STIB operates four metro lines, 18 tram lines and 51 bus routes. Its 242km² network has 69 metro stations and over 2,200 tram and bus stops. How can you organise a film shoot in the facilities of a company that transports over a million people every day and never sleeps?
Speaker
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Pierre-Philippe Hamoir -
Public Relations OfficerPublic Relations Officer at the STIB for 10 years, Pierre-Philippe has many roles, including that of "Mister Cinema". As the point of entry for every film shoot, he is the link between two completely opposite worlds: the very down-to-earth world of public transport and the more idealistic world of advertising and cinema.
Language: FR / NL
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Presentation no 2 - Advertising
From idea to impact: advertising production in public spaces
How is an advertising campaign created and what stages does it go through before appearing on the street or on television? This conference takes a behind-the-scenes look at advertising production and reveals how creative ideas come to life. It shows how rigorous planning can make a difference, taking into account the current context and its challenges, in order to promote more effective collaboration.
Speakers
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Efrosini Spanoudis - Executive producer LACHO and Co-president of BCP
Efrosini joined Latcho in 2006 as a production assistant. She then specialised in casting for nearly three years before moving into production management. Over the years, she progressed to the role of producer, then executive producer, for local and international productions. Throughout her career, she has remained closely linked to Latcho Drom, managing their productions.
Language : FR -
Eva Van Riet, Executive Producer & Head of Sales at Caviar
Since 2015, Eva Van Riet has been Executive Producer and Head of International Sales at Caviar Brussels and Amsterdam. She has collaborated with prestigious international brands in the automotive, telecommunications and beverage sectors, as well as with artists such as The Magician and Dimitri Vegas & Like Mike. She also produced Brecht Vanhoenacker's feature-length documentary Forced Piece and a series for Canvas, Lefto – In Transit, directed by Kurt De Leijer.
Language : NL
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Presentation no 3 - Security
Film unit: cooperation between the city of Antwerp & Antwerp Police
How do the police, security services and the city of Antwerp work together to ensure that filming in Antwerp proceeds safely?
Speakers
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Ira Guilini - Head of the city of Antwerp’s cinema unit
Since the creation of the film unit in 2000, Ira has been managing requests for filming on public roads and in public places in the city of Antwerp.
Language: NL -
Wouter Brodala - Commissioner and Event Coordinator - Antwerp Police
Wouter Brodala, commissioner of Antwerp's local police force, and his team are responsible for coordinating all events in their territory. They advise organisers and are actively present on the ground to ensure smooth implementation and guarantee safety, together with all partners.
Languages: NL, EN
Production & security: an operational vision
What exactly are the safety requirements when it comes to planning, time management and coordinating a film shoot? This presentation explores how production companies deal with restrictions, consultation and improvisation in the field. It offers practical insight into the role of the line producer.
Speaker
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Wim AH Goossens - Production Manager - Bulletproof Cupid
Wim AH Goossens is a Production Manager and Executive/Line Producer with over twenty years of experience in international film production. Specialising in large-scale service productions and European co-productions, he has a practical approach and is known for his technical and logistical rigour. At Bulletproof Cupid, he oversees projects from development to completion, managing the team, budgets and complex processes.
Language: NL
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